STANDARD TERMS AND CONDITIONS OF BUSINESS
In these Terms and Conditions of Business
“the Designer” means Alpha Design and Marketing Limited.
“the Client” means an individual, firm, company or other party with whom the Designer contracts.
“the Conditions” means the Standard Terms and Conditions of Sale set out in this document and (unless the context otherwise requires) includes any special terms and conditions agreed in writing between the Client and the Designer.
“the Contract “ means the Contract for the provision of Services and/or Goods made between the parties in accordance with clause 2.1
“the Goods” means the Goods (including any installment of the Goods or any parts for or of them) which the Designer is to supply in accordance with these Conditions but without limiting the generality of the foregoing including all designs, drawings, sketches, dummies, proofs, pictures, photographs, posters, leaflets, brochures, film (including the images thereon) artwork, computer data and digital images.
“the Internet & Website Work” means the work specified as such in the Contract.
“the Payment (Printed Work)” means the basis for the payment of the Contract fees in accordance with these Conditions.
“the Payment (Internet &Website Work)” means the basis for the payment of the Contract fees in accordance with these Conditions.
“the Printed Work” means the work specified as such in the Contract.
“the Services” means the services which the Designer is to supply in accordance with these Conditions.
“Writing” includes email, cable, facsimile transmission and comparable means of
2. BASIS OF THE CONTRACT
2.1 The Designer shall provide the Goods and/or Services in accordance with the Contract job specification prepared by the Designer and accepted by the Client by an order confirmation signed by the Client and/or the estimate prepared by the Designer and accepted in writing by the Client and subject to these Conditions and any additional terms referred to in the job specification and/or estimate or as agreed in accordance with clause 2.2 to the exclusion of any other terms and conditions whether of the Client or otherwise.
2.2 No variation to these Conditions shall be binding unless agreed in writing between the authorised representatives of the Client and the Designer.
2.3 The Client shall not be entitled to rely on any representations statements or warranties save as set out in clause 2.1 unless specifically confirmed by the Designer in writing to the Client. No representation whether oral, written or otherwise, made before or after the date of the Contract shall be part of the Contract or if made before the date of the Contract shall not be deemed to be an inducement to the Client to enter into it.
2.4 Any waiver by the Designer of any breach of these Conditions shall not prejudice the Designer’s rights in respect of any subsequent breach.
3.1 Estimates of the fees payable by the Client and a description of the work to be provided under the Contract will be as stated in the job specification and unless agreed otherwise in writing between the parties shall be an estimate only.
3.2 The Designer make may reasonable increases to the fees payable as and when required provided that such increases are not due to any default on behalf of the Designer.
4.1 Payment (Printed Work) fees shall be made by the Client on the following basis unless otherwise agreed in writing by the Designer prior to acceptance of the Contract :
4.1.1 as to one-third of the estimated fees upon acceptance of the Contract by the Client;
4.1.2 as to one-third of the estimated fees upon acceptance of proofs by the Client by signature on the specified Printed Work fees authorisation form; and
4.1.3 as to remaining balance of fees payable upon completion of the job specification.
4.2 Payment (Internet & Website Work) fees e.g. websites, design only, photography etc, shall be made by the Client on the following basis unless otherwise agreed in writing by the Designer prior to acceptance of the Contract :
in two equal parts, upon acceptance of the contract by the client and upon acceptance of proofs by signature of the client on the specified Internet & Website Work fees authorisation form.
4.3 All payments are subject to VAT payable at the then applicable rate.
4.4 Should the Client fail to pay any sums as the same fall due, the Designer shall be entitled to but not obliged to:
4.4.1 suspend all further work and supplies until payment is received including in the case of Internet & Website Work the suspension and deactivation of the website and its service; and/or
4.4.2 terminate the Contract; and/or
4.4.3 charge interest on the overdue amount at the rate of 4% above base rate of
interest of 4% above base rate of Natwest Bank Plc or such interest permitted by
law whichever is the higher.
5. PURCHASES AND CLIENT APPROVAL
5.1 The Designer undertakes not to purchase production materials or to incur costs chargeable to the Client without the Client’s prior agreement, provided always that the Client’s approval of copy, layouts, proofs, scripts or proposals and the provision of any of the Services and/or Goods will constitute the authority to the Designer to incur such costs. The Client shall not in any event unreasonably withhold its approval of copy, layouts, proofs, scripts or proposals.
5.2 It is the Client’s responsibility to approve all layouts, scripts, polaroids or photographs, illustrations, art works and other materials prior to printing, publication, issue or delivery of the work agreed in the Contract and the Designer will not be held responsible for remedying any errors found after such approval is given howsoever arising save where the Designer does not act in accordance with such approval.
5.3 The Client will be deemed to have approved all such matters set out in clause 5.2 by signature to the specified Designer’s form agreeing the content of the work agreed in the Contract.
6. COPYRIGHT AND TITLE
6.1 The copyright in all Services and/or Goods and, where applicable, Goods supplied, including without limitation, photography, visuals, artwork, copy, advertising, publicity material, filmed commercials, advertisements and all web development materials created by the Designer for the Client will vest in the Designer and all such Goods supplied to the Client shall only be used directly for the purpose authorised and licenced by the Designer as set out in clause6.2
6.2 Subject to clause 6.4 and in consideration of the fees the Designer shall grant to the Client a non-exclusive licence within the United Kingdom to use the Goods for the authorised purpose in accordance with clause 6.5.
6.3 Any other intellectual property rights other than copyright as shall exist including without limitation in the advertising and general publicity material and all other Services supplied by the Designer to the Client shall remain the property of the Designer and shall only be used by the Client directly for the purpose authorised by the Designer in accordance with the following provision:-
6.3.1 subject to clause 6.4 and in consideration of the fees the Designer shall grant to the Client a non-exclusive licence within the United Kingdom to use such other intellectual property rights in accordance with clause 6.5.
6.4 For the avoidance of doubt no copyright or other intellectual property in any Services or Goods supplied to the Client will at any time pass to the Client and will in accordance with this clause 6 only be used by the Client under licence. In addition, no licence will be granted until and unless payment in full has been received by the Designer in respect of the copyright or intellectual property in question.
6.5 The licence to be granted in accordance with clauses 6.2 and 6.3.1 shall commence on the date of final payment set out in clause 4.1.3 for a period of 12 months and thereafter shall be renewed on an annual basis provided that the Client shall have paid all outstanding invoices due to the Designer for a maximum aggregate period of 60 years or such period as prescribed or permitted by law in respect of any such intellectual property.
6.6 Any licence granted by these Conditions is non assignable by the Client.
6.7 For the avoidance of doubt the Client will not authorise the use of the Goods or Services by any third party for any purpose without the prior written consent of the Designer.
7.1 The Client shall indemnify the Designer against all costs, expenses and damages which may be incurred by the Designer as a result of any legal actions or threatened legal actions brought against the Designer arising from any activity undertaken by the Designer for and on behalf of the Client and for the avoidance of doubt shall indemnify the Designer on a full indemnity basis in respect of any action brought against the Designer by a third party for breach of any intellectual property rights of any third party as a result of the use of materials supplied by the Client to the Designer.
8. CLIENT’S PROPERTY
8.1 The Designer will not be responsible for the loss, damage, destruction or unauthorized use of the property of the Client entrusted to the care of the Designer save as set out in clause 9 and it is the responsibility of the Client at all times to insure for its own benefit such property.
8.2 The Client must Supply any products that it is to supply to the Designer at least 24 hours before work commences under the Contract and in such condition that is suitable for use under the terms of the Contract.
9. DELAYS AND LIABILITY
9.1 The Designer will use its reasonable endeavors to comply with any date or dates for the supply of the Services and/or Goods as stated in the Contract but, unless the Contract otherwise expressly provides, such date or dates shall constitute only statements of expectation and shall not be binding. Accordingly, time of the supply of the Services and/or Goods shall not be of the essence of the Contract and if the Designer fails to supply the Services and/or Goods by any specified date, such failure shall not constitute a breach of the Contract and the Client shall not be entitled to treat the Contract as thereby repudiated or to rescind it or any related Contract in whole or in part or claim compensation for such failure or for any direct or consequential loss or loss of profit or damage resulting therefrom.
9.2 If the Designer shall be prevented or hindered from supplying the Services and/or Goods or any part thereof by any circumstances beyond its reasonable control, performance of the Contract shall be suspended for so long as the Designer is so prevented or hindered provided that in the event that the performance of the Contract shall be suspended for more than six consecutive calendar months, the Designer shall be entitled by notice in writing to the Client forthwith to terminate the Contract or cancel any outstanding part thereof. In such circumstances the Client shall pay for all the Services and/or Goods supplied and materials used by the Designer to the actual date of such termination. The Designer shall not have any liability to the Client for any direct or consequential loss or loss of profit or damage suffered by the Client as a result of the Designer’s inability to perform its obligations under the Contract in the circumstances mentioned above.
9.3 Nothing in these Conditions shall operate to exclude or restrict either party’s liability for death or personal injury resulting from negligence.
9.4 The Company’s maximum aggregate liability for direct damage for loss of or damage to property of the Client shall be limited to £1,000. The Designer shall only be liable for negligent acts or omissions causing damage and where it has first been given the opportunity to rectify such situations in accordance with clause 9.8and if it fails to do so, to a maximum aggregate liability of £1,000.
9.5 Save as set out in clauses 9.3 and 9.4 the Designer shall not be liable for any loss damage or claims howsoever arising and in particular for any indirect or consequential loss or damage, costs, expenses or other claims, lost revenues or profits.
9.6 Without prejudice to the generality of the foregoing nothing herein contained shall operate to exclude or restrict liability for breach of any obligation arising from the Supply of Goods and Services Act 1982 as against the Client if he is dealing as a Consumer as defined by Section 12 of the Unfair Contract Terms Act 1977.
9.7 Where visuals are provided by the Designer to the Client such visuals are provided for reference only and in no way can accurately represent the final products and the Designer accepts no liability for any variance between the visuals produced and the final product developed for the Client.
9.8 Save as may be excluded by law the Company’s entire liability under any valid claim in respect of any of the Goods or Services supplied based on defect in quality or condition or a failure to meet specification shall be either at their option to replace the Goods free of charge or undertake the Services and/or Goods again for the Client free of charge or refund to the Client the price of the Goods and/or Services and as set out in this clause 9 but the Designer shall have no further liability to the Client
10.1 All deliveries will be charged at cost and any fee charged or incurred by the Designer in the course of fulfilling the Contract shall be passed to the Client being the cost to the Designer plus a small administration charge as notified from time to time and in addition the cost of any postage and packing.
10.2 The Designer shall not be liable for any variance in the quantities of Goods which does not exceed 10% over or under the quantity ordered. Such shortage or excess will be deducted from or charged on the invoice.
11. PHOTO SHOOTS
11.1 In the event that the Designer is requested to undertake photo shoots on behalf of a Client then and in such case the styling, set design, props, art direction and casting of models is left to the entire discretion of the Designer.
11.2 In the event that a Client or their representative attends a photo shoot, then any photographic shot taken by the Designer at the request of the Client or their
representative, shall be taken as approved.
11.3 If for any reason outside of the control of the Designer any photo shoot is cancelled, then the Designer reserves the right to charge up to 50% of the original estimated cost, such amount being a genuine pre-estimate of the loss suffered by the Designer.
If any Contract is cancelled by the Client such cancellation must be notified to the Designer in writing and the Designer will invoice the Client pro rata according to the effort and expense incurred together with any further expense incurred by the Designer whether before or after the date of cancellation where the Designer is unable to prevent further cost being involved whether by reason of the fact that work has already been carried out by sub-contractors or otherwise
and any payment due pursuant to this clause shall be due within seven days of notification after cancellation of the amount payable such amount in any event to be a genuine pre-estimate of the loss suffered by the Designer.
Without prejudice to any other remedies which the Designer may have, the Designer shall in respect of all debts due and payable by the Client to the Designer have a general lien on all goods and property belonging to the Client in its possession and shall be entitled upon the expiration of fourteen days notice to the Client to dispose of such Goods or property as it thinks fit and to apply any proceeds of sale thereof to the payment of such debts.
14. INSOLVENCY AND BREACH OF CONTRACT
14. In the event that.
14.1 The Client shall commit any breach of the Contract and shall fail to remedy such breach (if capable of remedy) within a period of 30 days from receipt of notice in writing from the Designer requesting such remedy; or
14.2 Any distress or execution is levied upon any of the Goods or property of the
14.3 The Client offers to make any arrangement with or for the benefit of its creditors or commits any act of bankruptcy or being a limited company, has a Receiver appointed of the whole or any part of its undertaking property or assets; or
14.4 Any order is made or a resolution is passed or analogous proceedings are taken for the winding up of the Client (save for the purpose of reconstruction or amalgamation without insolvency and previously approved in writing by the Designer),
then and in any such case the Designer shall be entitled without prejudice to its
other rights hereunder forthwith to suspend all further supplies of the Services
and/or Goods until the default has been made good or determine at any time the
Contract or any unfulfilled part thereof or at the Designer’s option to make partial
supplies of the Services and/or Goods. Notwithstanding any such termination,
the Client shall pay the Designer for all Services and/or Goods supplied and work
done and materials used by the Designer up to and including the date of
14.5 Notwithstanding delivery and the passing of risk in the Goods, or any other provisions of these Conditions, the property in the Goods shall not pass to the Client until the Designer has received in cash or cleared funds payment in full of the price of the Goods and all other Goods agreed to be sold by the Designer to the Client for which payment is then due.
14.6 Until such time as the property in the Goods passes to the Client, the Client shall hold the Goods as the Designer’s fiduciary agent and bailee, and shall keep the Goods separate from those of the Client and third parties and properly stored, protected and insured and identified as the Designer’s, but shall be entitled to resell or use the Goods in the ordinary course of its business.
14.7 Until such time as the property in the Goods passes to the Client (and provided the Goods are still in existence and have not been resold), the Designer shall be entitled at any time to require the Client to deliver up the Goods to the Designer and if the Client fails to do so forthwith, to enter upon any premises of the Client or any third party where the Goods are stored and repossess the Goods.
14.8 The Client shall not be entitled to pledge or in any way charge by way of security for any indebtedness any of the Goods which remain the property of the Designer but if the Client does so all moneys owing by the Client to the Designer shall (without prejudice to any other right or remedy of the Designer) forthwith become due and payable.
15.1 If the Designer is a member of a group of companies the Designer may perform any of its obligations or exercise any of its rights hereunder by itself or through any other member of its group provided that any act or omission of any such other member shall be deemed to be the act or omission of the Designer.
15.2 Any notice required or permitted to be given by either party to the other under these Conditions shall be in writing addressed to that other party at its registered office or principal place of business or such other address as may at the relevant time have been notified pursuant to this provision to the party giving the notice.
15.3 If any provision of these Conditions is held by any competent authority to be invalid or unenforceable in whole or in part the validity of the other provisions of these Conditions and the remainder of the provision in question shall be effective.
15.4 The Contract shall be governed by the laws of England and the Client agrees to submit to the non-exclusive jurisdiction of the English Courts.
15.5 The Designer shall be entitled to apply any sums due to the Client in or towards payment of any sum owing to the Designer by the Client in relation to any matter whatsoever.
15.6 Risk in respect of Goods shall pass to the Client on delivery or when collected by the Client from the Designer’s premises.
15.7 The Contracts (Rights of Third Parties) Act 1999 shall not apply to this Contract . No person who is not a party to the Contract shall have the right under the said Act or otherwise to enforce any term of the Contract and the parties hereby agree that they do not intend to confer any rights on any third parties in these conditions.